With international travel in full swing, U.S. travelers are facing longer processing times and tighter entry requirements in many destinations. One small mistake on a passport or visa can lead to denied boarding, a trip delay — or even dashed plans altogether. So whether you’re renewing your passport, applying for the first time or traveling to a country that requires a visa, you absolutely must button up all the necessary details.
Here are 10 passport and visa mistakes that could ruin your summer vacation, and how to avoid them with help from David Alwadish, the founder of ItsEasy.com passport and visa services.
1. Waiting too long to renew your passport
Routine passport processing can take up to eight to 11 weeks — and even expedited service may take five to seven weeks. If your passport is within a year of expiring, start the renewal process now to avoid missing your trip.
2. Not realizing your passport might already be “expired”
Many countries require at least six months of passport validity beyond your travel dates. Even if the expiration date is months away, airlines may still deny boarding if you don’t meet the destination’s entry requirements.
3. Booking international flights before checking passport rules
Before you buy your ticket, check both your passport expiration date and any entry requirements for your destination — including visa rules, blank page requirements or COVID-era documentation that may still apply.
4. Assuming kids’ passports last 10 years
Unlike adult passports, which are good for a full decade, child passports (for those under 16) expire after five years. It’s a common oversight that leads to last-minute scrambles — and potentially spoiled family vacations.
5. Using the wrong kind of passport photo
Passport photos must follow strict rules on background color, lighting, size and expression. (Services like Itseasy can help validate photos taken at home, but always make sure to double-check the official guidelines to avoid rejection.)
6. Forgetting to sign your forms
An unsigned passport application is one of the most common reasons for delays. If you’re renewing by mail, make sure all forms are completed properly, including your signature and payment details.
7. Mailing your renewal to the wrong address
The correct address for mailing your passport renewal depends on your location and whether you’re using expedited service. Always confirm on travel.state.gov to ensure you’re sending it to the right place.
8. Not tracking your application
If you’re mailing in your application, use a shipping method with tracking. Many app-based services also offer real-time updates, so you’re not left wondering where your passport is or when it will arrive.
9. Overlooking visa requirements for your destination
Even some popular summer destinations — like Turkey, Egypt or Vietnam — may require U.S. travelers to apply for a visa in advance. Some are e-visas, but others require more lead time, so research early.
Also starting this year, the UK rolled out a new Electronic Travel Authorization (ETA) system, which will require U.S. visitors to apply online and receive approval before entry. While the process is quick and digital, it still adds a new step to your travel planning — and forgetting it could mean being turned away at the airport. Always check your destination’s visa requirements well in advance, even if you’ve visited before without one.
10. Failing to review your documents once they arrive
Always check your new passport or visa as soon as you receive it. Make sure your name is spelled correctly, your dates are accurate and everything is in order — before your travel countdown begins.
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